Rajarata University of Sri Lanka

Faculty News

30 October 2019

                                                                                                 Terms of Reference (ToR) for Trainer/Facilitator
                                                                            Training of Trainers (ToT) workshop on “How to become a successful mentor”
                                                                          Accelerating Higher Education Expansion and Development (AHEAD) operation
                                                                                                               Project ICE/RIC/DOR
                                                                       Faculty Development Project, Faculty of Agriculture, Rajarata University of Sri Lanka

The development of the higher education sector is of central importance to enable Sri Lanka to make the transition from a Lower-Middle Income Country (LMIC) to an Upper Middle-Income Country (UMIC). Recognizing this, the Government of Sri Lanka (GoSL) and the World Bank have agreed, to support the higher education sector through a Bank funded Accelerating Higher Education Expansion and Development (AHEAD) operation.
The faculty of Agriculture (FoA) of the Rajarata University of Sri Lanka (RUSL) is looking to engage a trainer/facilitator to conduct a Training of Trainers (ToT) workshop organized for the academic staff under the theme “How to become a successful mentor”. This ToT comes under activity no 4 of the faculty development project of AHEAD that aims personal and professional development of students.

Accelerating Higher Education Expansion and Development (AHEAD) operation is organized into two components. The first is a Program Component that supports the national Higher Education Development Program. The second is a system strengthening, capacity building and technical assistance component that will assist GoSL to strengthen the higher education sector and achieve the objectives of the AHEAD program component. This second will also cover monitoring and evaluation, policy analyses, program coordination and communication.

The implementing agency is the Ministry of Higher Education and Highways (MHEH). The University Grants Commission (UGC) will coordinate the activities of the universities. There will be an Operations Monitoring and Support Team (OMST) which will coordinate and support all AHEAD activities between the MHEH, UGC, and the universities.

AHEAD has three Results Areas:
Results Area 1: Increasing Enrollment in Priority Disciplines for Economic Development
Results Area 2: Improving the Quality of Higher Education
Results Area 3: Promoting Research, Development and Innovation

The FoA of RUSL is one of the developing universities in the country located in a distinct location and away from industrial zones. The students enroll in the degree program differ vastly from their family and cultural backgrounds, English language proficiencies, financial status, and their secondary school experiences. However, as undergraduates, the goal is to obtain knowledge, skills, and changing their attitudes towards positive thinking and finally to contribute their knowledge to a specific field of study where they can be professionally qualified. Hence today’s undergraduate programs are required to be transformed into a professional training ground where students learn not only the skills but also gain an understanding of how their discipline work.

Also, many students enter their undergraduate program with little understanding of the complex landscape of the degree program, i.e. semester system, scoring required Grade Point Average (GPA), end semester exams, research projects, and English as the medium of instruction, etc. Furthermore, they are not adequately informed on how the degree program drives expectations for academic excellence and ideal career pathways. Hence many undergraduates initially are unsure of what they will do with their B.Sc. degree.

The overall objective of the proposed activity is to use a good mentoring program in the faculty to address the above-mentioned issues. As per the researchers conducted in this field, mentoring provides not only the knowledge and skills but also professional socialization and personal support to facilitate success in the undergraduate program and beyond. Quality mentoring greatly enhances students’ chances for success which is reflected in their GPAs and careers.

The topic of the ToT is “How to become a successful mentor”. These mentors later will be engaged with students during their BSc. Agriculture degree program for successful completion of undergraduate studies and securing greater career advancement potential. The participants at the ToT will be permanent academic staff (50 members) of the faculty of Agriculture, RUSL.

The main duties and responsibilities of the workshop will be to:
i. Conducting one (01) one-day ToT workshop.
ii. Selection of workshop dates in collaboration with the AHEAD Coordinator/Activity 4, FoA, RUSL.
iii. Based on an appropriate methodology and workshop schedule, conducting the training.
iv. Conduct the evaluation of the workshop.
v. Report on the conducted workshop.

The ToT shall be expected to be completed within a day, from 9.00 a.m. to 4.30 p.m. during month of November 2019.

The value of the consultancy is LKR 40,000, which will be paid by a cheque upon sussful completion of the workshop.

i. Minimum university degree in Social Science or another relevant field;
ii. Extensive experience (at least 5 years) in completing trainings/workshops for organizations;
iii. Extensive experience on building capacities of university academics;

The application is open to trainers/facilitators who are specialized in completing ToTs/workshops and have proven and demonstrated a broad knowledge of and ability to utilize the principles, methods, techniques, and systems of mentoring education. The selected trainer/facilitator will be responsible for designing and executing all the activities described in this ToR in collaboration with AHEAD, FoA, RUSL. The selection process of the trainer/facilitator will be based on the set of criteria developed by the AHEAD, FoA, RUSL technical evaluation committee to evaluate the EOIs. AHEAD office of the FoA, RUSL invites interested trainers/facilitators/teams to submit the following by 30/10/2019, 16.00hrs to the address given below.
i. EOI outlining how the trainer/facilitator/team meets the selection criteria and their understanding of the ToR.
ii. Curriculum Vitae (CV) outlining relevant qualifications and experience.

Documents should be delivered to:
Dr. Sumali Dissanayake
Coordinator-AHEAD Activity 4
Faculty of Agriculture
Rajarata University of Sri Lanka
Puliyankulama, Anuradhapura.
+9477 6671 716
Email: sumali_dissanayake@yahoo.com

Please mention the following in top left-hand corner of the sealed envelope or as the subject of the email
“EOI for ToT “How to become a successful mentor”

The following will be the expected deliverables of the consultancy:
i. Successful facilitation of the ToT
ii. Technical advice and support to participants during the workshop
iii. Evaluation of the trainer/facilitator work based on the evaluation forms received from the participants.
iv. Final report on the implementation of the tasks after finishing the workshop

a) Comprehensive knowledge on the structure of the degree programs in Sri Lankan universities.
b) Excellent inter-personal communication skills including experience of facilitation of trainings/workshops and presentation;
c) Proven and demonstrated broad knowledge of and ability to utilize principles, methods, techniques and systems of mentoring education;
d) Excellent communication and written skills in English would be an asset:

This assignment is funded by the Ministry of Higher Education via AHEAD-OMST under the program component of AHEAD. As such, the University shall be the owner of the assignment and will reserves the Intellectual Property Rights for all deliverable of the assignment under the terms and conditions given in the IP policy of the University. The Consultant will have no right of claim to the assignment or its outputs once it is completed and no rights to use Data and Information gathered through the assignment for other purposes without written permission from the Vice Chancellor. Any Reports/ Data/ Information produced as a part of this assignment shall be handed over to the Client in soft and hard forms.


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